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Fuel Bill Generator: Petrol, Diesel & CNG Bills Online
Create professional fuel bills for petrol, diesel & CNG
Select Template
Please enter correct email. Bill PDF will be sent to this email address.
FUEL STATION NAME
DEALERS:-BPCL
#00, ADDRESS LINE CITY PINCODE
Bill No:1380-ORGNL
Trns.ID:
Atnd.ID:
Vehi.No:NotEntered
Date :DD/MM/YYYY
Time :00:00:00
FP. ID :1
Nozl No:1
Fuel :Petrol
Density:835.7kg/m3
Preset :NON PRESET
Rate :Rs.0.00
Sale :Rs.0.00
Volume :0.00Lts.
Payment:Cash
Use this tool honestly: a fuel bill should record a real purchase, with the actual date, station, quantity and amount. It is meant for replacing lost or faded receipts and for keeping your own fuel records. Making bills for fuel you never bought to claim reimbursement or allowance is fraud and can lead to disciplinary action or prosecution. Always check your employer's policy on which receipts it accepts.
Online Fuel Bill Generator for Petrol, Diesel and CNG
Petrol pump receipts are printed on thermal paper, and most of them are unreadable within a few weeks. If you track fuel for a reimbursement claim, a company vehicle or your own budget, that is a problem. This fuel bill generator lets you rebuild a clear, properly formatted receipt for a purchase you actually made, in about a minute.
Pick a template, choose the oil company style that matches the station you used, and enter the details from your memory, your card statement or your UPI history. The petrol bill generator calculates the volume from the rate and amount, places everything in the standard pump receipt layout, and gives you a PDF you can print or attach to an expense report.
It works the same way for a diesel bill, a CNG bill or an EV charging receipt. Everything runs in your browser, so there is nothing to install and no app to download.
What Is a Fuel Bill?
A fuel bill, also called a petrol bill or petrol pump receipt, is the slip a fuel station gives you after you fill your vehicle. It is proof that you paid a particular station a particular amount for a particular quantity of fuel on a given date and time.
Most pumps in India print it automatically from the dispensing machine or the billing terminal. Employers use these receipts to settle fuel reimbursements and car allowances, fleet owners use them to track running costs, and self-employed people keep them as records of business expenses.
Petrol Pump Receipt Format: Fields on a Fuel Bill
Receipts from Indian Oil, Bharat Petroleum, HP and other retailers look slightly different, but they carry the same core information. A complete petrol pump bill format includes:
Station name and address
The retail outlet name, dealer name and location, usually printed under the oil company logo.
Receipt or bill number
A running number from the billing terminal that identifies the transaction.
Date and time
When the fuel was dispensed. Finance teams often check this against your travel dates.
Nozzle and pump number
Which dispenser and nozzle filled your vehicle.
Product
Petrol, diesel, premium fuel, or CNG, as named by the oil company.
Rate per litre
The price that day at that station. Rates change daily and differ by city and state.
Volume
Litres for petrol and diesel, kilograms for CNG. Should equal amount divided by rate.
Total amount
The final amount paid in rupees.
Vehicle number
The registration number of the vehicle filled, which many employers require.
Payment mode
Cash, card or UPI. Matching this to a bank record makes a claim easy to verify.
Some receipts also print the station's GSTIN, a customer mobile number or a loyalty card number. Petrol and diesel are currently outside GST, so a pump bill normally shows a single fuel price that already includes central excise duty and state VAT rather than a GST breakup.
How to Create a Fuel Bill Online
- 1
Choose a template
Pick the receipt layout at the top of the page. Each template mirrors a common pump printer format.
- 2
Select the oil company
Choose Indian Oil, Bharat Petroleum, HP, Jio-bp, Nayara (Essar) or Narayana to match the station where you filled fuel.
- 3
Enter the station details
Add the station name and address as printed on the original slip or shown on the map.
- 4
Add the date, time and fuel type
Select Petrol, Diesel, CNG or Electric, then enter the rate per litre that applied that day.
- 5
Enter the amount and vehicle number
Type the total you paid. The volume is calculated for you. Add your vehicle registration number.
- 6
Pick the payment mode and download
Choose cash, card or online, check the live preview, then download the PDF or email it to yourself.
Petrol, Diesel and CNG Bills: What Changes
Petrol bill
The most common fuel receipt for cars and two-wheelers. The petrol bill generator prints the product as petrol (or the premium variant you choose to name), the rate per litre and the volume in litres. If you fill a two-wheeler, enter the two-wheeler registration number, not your car's.
Diesel bill
Used for diesel cars, SUVs, commercial vehicles, trucks and generator sets. The diesel bill generator follows the same layout as petrol. Diesel prices are different from petrol prices, so use the diesel rate that applied on the day.
CNG bill
CNG is sold by weight, so the quantity is in kilograms rather than litres. Many CNG stations are run by city gas distributors such as IGL or MGL instead of the oil companies, so choose a template that fits the station you used.
Electric vehicle charging
For EVs, choose Electric. Charging is usually billed per kWh, so enter the per-unit rate and the amount you paid at the charger.
When a Fuel Bill Generator Is Useful
Lost or faded receipts
Recreate a readable copy of a real purchase when the thermal slip has faded, torn or gone missing.
Fuel allowance records
Keep a neat month-wise file of actual fill-ups for a car or fuel allowance, in the format your finance team expects.
Fleet and vehicle logs
Small transport operators, cab owners and delivery businesses can keep consistent records of what each vehicle consumed.
Business expense and tax records
Freelancers and small businesses can document vehicle running costs that relate to their work, backed by bank or UPI records.
How Employers Check Fuel Reimbursement Claims
Finance teams see a lot of fuel bills, and many have simple checks in place. Knowing them helps you submit claims that go through without questions, and shows why every bill needs to reflect a real fill-up.
- Rate checks: the rate per litre is compared with the published price for that city on that date.
- Payment proof: card or UPI statements are matched against the amount and date on the bill.
- Vehicle and mileage: the vehicle number is checked against the registered car, and total litres are compared with the distance you could reasonably have driven.
- Patterns: round amounts every time, sequential receipt numbers across different dates, or the same station for every claim can trigger a closer look.
- Policy limits: many companies cap monthly fuel claims or ask for a fuel log alongside the bills.
Tips for an Accurate Petrol Bill
- Use the exact amount you paid, taken from your bank or UPI app, not a rounded figure.
- Use the rate that applied on that day in that city. Fuel prices are revised daily.
- Match the oil company and station to where you actually filled fuel.
- Enter the correct vehicle number, especially if your employer reimburses only one registered vehicle.
- Keep the bank or UPI transaction record with the bill as supporting proof.
- Create one bill per fill-up instead of combining several purchases into one receipt.
Why Use This Fuel Bill Generator
Need a different document? Try the LTA receipt generator for travel claims, the driver salary receipt for your car allowance, or the rent receipt generator for HRA.
Frequently Asked Questions
What is a fuel bill generator?
A fuel bill generator is an online tool that lays out a petrol pump receipt for you. You enter the station name, date, fuel type, rate per litre and amount, and the tool calculates the volume and produces a clean, printable bill in the format used by Indian fuel stations.
Is this petrol bill generator free?
You get 10 free credits when you sign up, which is enough to try the tool and create your first bill. After that you can buy a credit pack from the payment page. You can fill in the form and see a live preview of your petrol bill before you spend any credits.
Can I make a diesel or CNG bill with this tool?
Yes. Choose Petrol, Diesel, CNG or Electric in the vehicle type field. For CNG the quantity is measured in kilograms rather than litres, so check that your rate and amount match what the pump actually charged.
Which petrol pump formats and logos are available?
You can pick from Indian Oil, Bharat Petroleum, HP, Jio-bp, Nayara (Essar) and Narayana style layouts, along with several receipt templates. Pick the one that matches the station where you actually filled fuel.
Can I use a generated fuel bill for office reimbursement?
Only if it records a real purchase and your employer accepts self-prepared or duplicate receipts. Many companies ask for the original pump receipt, a card or UPI statement, or a fuel log, so check your company's reimbursement policy first. Creating a bill for fuel you never bought is fraud.
How is the fuel quantity calculated on the bill?
Enter the rate per litre and the total amount paid. The online fuel bill generator divides the amount by the rate and prints the volume, so the three numbers on your bill always agree with each other.
Can I download the petrol bill as a PDF?
Yes. Once your bill is ready you can download it as a print-ready PDF or send it by email. The layout is sized like a pump receipt so it prints cleanly on A4 or can be attached to an expense report.
My original petrol pump receipt has faded. What should I do?
Thermal pump slips fade quickly. Recreate the receipt with the same date, station, amount and quantity, keep your card or UPI transaction record with it as proof of payment, and mention to your finance team that it is a replacement for a faded original.